Buyers Admin Assistant (m/f/x) – Berlin

#You is a young, ambitious and fast growing technology-enabled brand builder in the field of direct-to-consumer e-commerce. Founded by an experienced team with a track record of launching and scaling DTC brands, we set ourselves apart with state of the art technology & operations, best in class marketing, creative content and a strong community of loving customers. All these provide the backbone to the fast growth of our brand portfolio.

AVA & MAY is the first brand incubated in the vertical of home & wellness and is one of the fastest growing DTC brands in Europe. Its sister brand FAYNT is the latest addition to the Hashtag You portfolio and about to revolutionise the personal fragrance space. And we do not stop there – with new categories, new products and manifold growth opportunities still to come.

Your tasks:

  • Support the buying and supply chain team in operational and administrative tasks.
  • Manage all purchase orders and delivery planning for your suppliers in accordance with stock levels, past sales and sales forecast.
  • Critical path management; sample sourcing, tracking and approvals.
  • Understanding supplier lead times and production processes, to make informed decisions on purchases.
  • Develop new and existing relationships with suppliers and be their main point of contact.
  • Manage incoming deliveries, transport bookings and ad hoc logistics requests.
  • Assist the buying team with product selection and development

Your profile:

  • You have a Bachelor’s degree in Business Administration, Supply Chain, Buying, or any other relevant field
  • You have 1+ years of supply chain, purchasing, or procurement management experience (experience in the fragrances field is considered a plus)
  • Quick learner with an ability to multitask in a fast paced environment
  • Good time management and organisational skills
  • Excellent written and verbal communication skills in both English and German
  • Proficiency in excel/sheets and data analysis
  • Attention to detail and the ability to zoom out to think strategically
  • Ability to solve problems thinking outside the box


  • Become part of an ambitious, international team and grow with us
  • Get your unlimited employment contract, your own Macbook and a free public transport ticket
  • Obtain a high degree of responsibility and decision-making freedom on all job levels – bring in your own ideas from day 1!
  • Benefit from regular 360° feedbacks, quarterly feedbacks and development paths
  • Participate in internal and external trainings from our Hashtag You Academy and find new inspiration in our growing library
  • Take advantage of the opportunity to work from home or in our modern, new office in Berlin with free drinks and snacks and everything else you need
  • Join our (digital) team events and Yoga classes
  • Get regular surprise packages and discounts on all our products

Sounds like a fit? We can’t wait to meet you!

At AVA & MAY, our goal is to bring the world to your home with unique fragrances and create special moments. We are a fast-growing home & living brand that has already successfully established itself internationally. We are backed by a loyal community, hundreds of thousands of customers, and an international, experienced team that is passionate about driving AVA & MAY's success. And we urgently need reinforcement for all that the future still brings!