Office Assistant (m/f/d) – Berlin

We are expanding our German team and therefore we are looking for a proactive Office Assistant based in Berlin – someone smart, fearless & responsible. You’ll have a lot of freedom to figure out how to achieve everything mentioned below.

Your daily adventures will include:

  • Take care of our office and a constantly growing team of 90+ talented individuals
  • Leading office expansion efforts as well as supporting our rentals team when looking for practical and safe warehouses for our business operation
  • Ensure our office is a nice, welcoming and effective place to work
  • Keep our meeting rooms ready for use, assist in facilitating meetings
  • Communicate with the landlord, cleaners, Internet providers and solve office space related problems
  • Order office supplies and refreshments
  • Make sure we comply with Fire and Workplace safety in our office
  • Collect and organise mail, invoices, receipts and forward those to correct stakeholders (including opening, scanning, archiving the sensitive documents)
  • Support in contract signature processes relating to business operations
  • Documentation of insurance cases and coordination of information collection from HP team
  • Organise events and celebrations for the team
  • Assist our Country Managers and other local teams
  • Help with HR related admin tasks and work alongside your People Partner
  • Support employees onboarding and offboarding
  • Order IT equipment
  • Keep in touch with our Headquarter Office Management and other support functions in Tallinn
  • Keep track of the office budget
  • Other – because Bolt is a fast developing startup and there is always something around the corner

We are looking for:

  • Care about people and be passionate about helping others
  • Have demonstrated experience in an office management role, preferably in a fast scaling business or industry
  • Have a very good attention to detail
  • Have excellent spoken and written English and native German fluency, any other language is a plus
  • Be passionate about new technology and communicating with international team
  • Be able to multitask, prioritise and focus
  • Be delicate with information trusted to you

You will get extra credits for:

  • If you have travelled the world or worked in very international teams
  • Be familiar with MacBooks, GDocs, GMail, Slack (or an alternative), videoconferencing