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Office Manager

Certara partners with its clients for optimizing drug development decisions. We are dedicated to helping our clients develop new therapies and target unmet medical needs, expand the benefits of existing therapies to other populations, communicate scientific information in the language of regulatory success, balance risk profiles, differentiate drugs from a competitive perspective, and unlock millions in R&D savings.

The company includes a total global work force of PhD, PharmD, and MD scientists and regulatory writers, working on key drug development projects for biopharmaceutical companies. With each engagement, we provide the data-driven and regulatory science backbone with regard to a drug’s safety, efficacy, risk/benefit, and comparative effectiveness to increase our client’s probability of regulatory and commercial success.

Core Responsibilities

The Office Manager will support the administrative tasks of our Berlin office. Day-to-day activities and responsibilities can vary, but include the following:

  • Ensuring timely mail distribution, physical and digital
  • Serve as primary point of contact for Certara Berlin local/compliance needs
  • Serve as point of contact to coordinate office configurations in partnership real estate partners & business leaders
  • All administrative tasks related to the proper functioning of the Berlin office
  • Scanning & filing documents
  • Ordering supplies & snacks in line with the budget
  • Preparing meeting space for client visits
  • Overseeing the office logistics of visitors
  • Process travel requests
  • Supplier management
  • Annual review of office related processes
  • Administrate sick leaves for BaseCase (temporary)
  • Administrate ad hoc on & off-boarding tasks (temporary)
  • Ad hoc office related tasks

Skills & Abilities

  • Excellent oral and written comprehension and communication skills in English & German
  • Proficient in Microsoft suite of products and virtual meeting technologies
  • Excellent planning and organization skills
  • Strong attention to detail with high levels of accuracy
  • Ability to manage multiple competing priorities
  • Excellent at (internal and external) stakeholder management
  • Proactively and autonomously manages own workload
  • Administrative writing skills

Requirements

  • Fluent in English & German (C1 level)
  • Bachelor’s Degree or Kaufmännisches Ausbildung (oder ähnliches)
  • Event planning experience
  • Strong trouble shooting capabilities
  • Proficiency in Microsoft Office (e.g. Outlook, Word, PowerPoint)
  • Strong verbal, written, and multi-tasking communication skills
  • Excellent organization skills and ability to establish and revise priorities
  • Ability to be flexible, adapt, respond to shifting priorities

Certara bases all employment-related decision on merit, taking into consideration qualifications, skills, achievement, and performance. We treat all applicants and employees without regard to personal characteristics such as race, color, ethnicity, religion, sex, sexual orientation, age, nationality, marital status, pregnancy, physical or mental condition, genetic information, military service, or other characteristic protected by law.