Project Manager – Development (German & English speaking) (m/f/d)

ABOUT NUMA

numa is a hospitality brand offering uniquely designed apartments for the modern traveller. We develop and operate a new category of lifestyle apartments whether it is for your weekend city trip, business travel or temporary home. Our uniquely designed apartments are located in the most exciting neighbourhoods and cities, that will make you feel like a local. numa offers you a consistent quality and guest experience no matter where your next trip will take you. To achieve our mission, we are building a proprietary technology and data platform connecting hospitality services, real estate and guest experiences.

ABOUT THE ROLE

Your mission

Working within the project management team (alongside design and real estate) you will be an integral part of our company, shaping project delivery processes and ensuring exceptional execution. Overseeing design, planning and delivery for our refurbishment and development projects – your tasks will include:

Due diligence:

• Evaluation of the potential new properties
• Technical DD
• Analysing existing plans and reports – architecture, fire safety, MEP, ICT, etc
• Feasibility of implementing Numa standards – design, finishes, FFE, MEP, ICT, etc
• Budget forecasting and timeline estimations
• Lease contract and vendor contract negotiations

Planning and execution:

• Execution of projects by applying project management tools and techniques
• External coordination – main point of contact for developers, planning teams, contractors, vendors
• Managing interfaces, scope changes and progress with external contractors or landlord’s developers and representatives. Running regular meetings and preparing meeting minutes and reports
• Internal coordination – leading coordination between the design, procurement, finance, operations, distribution, revenue, legal, etc
• Running weekly meetings and managing internal tasks and teams following the standard Numa process. Managing interdependencies, conflicts and priorities
• Timeline setup, monitoring and updating, control
• Budget set up, monitoring and updates, additional costs reports, red flags. Ensuring projects will meet financial targets, tracking the scope and payments
• Monitoring lease contract execution and alignment with
• Accurate and timely reporting of project performance to senior management
• Construction site walkthroughs, checking the quality and Numa standards implementation
• Organising and managing the snagging process and the final handover to Numa

Launch:

• Developing strategy and comprehensive plan for the launch (launch dates, local launch requirements, operational set-up)
• Coordination of all departments involved in the launching process (operations, distribution, legal, finance, revenue,…)
• Managing deliveries, installations and distribution of FFE/OSE, signage, collaterals, etc
• Final snagging and handover to operation teams
• Quality assurance

Post launch:

• Identifying and implementing workflow improvements, both in content and tech.
• Run lessons learnt / post launch analysis and implement best-practises to maximise process efficiency
• Identifying time and cost saving opportunities for upcoming projects

ABOUT YOU

Your profile:

• University degree in engineering, architecture, construction, real estate, business management, or similar
• Experience from relevant fields of work – architecture, real-estate, construction, engineering, etc. Ideally experience working in the similar company, or for a developer
• Ability to build and maintain good relationships with external parties
• Excellent stakeholder management and strong communication skills
• Well-developed technical and creative skills, thinking outside conventional solutions
• A good eye for detail
• Ability to work under pressure and on multiple projects at the same time
• Advanced knowledge in various PM tools (Google Suit, Asana, Notion, etc)
• Planning and construction norms, regulations and contract law knowledge
• Fluency in English & German is a requirement
• Fluency in other European languages is a plus

ABOUT OUR OFFER

• Join an agile work environment with flat hierarchies where your ideas make an impact from the very beginning
• Build your own success story based on what you do well and how you want to grow
• Earn a competitive salary
• Make the most of our flexible working hours and work from home flexibility
• Choose the tools you work with from our selection of office equipment and software
• Maintain and improve your mental wellness with a monthly Calm subscription on us
• Elevate your fitness with a free Gympass subscription or monthly gym stipend
• Get to know your internationally diverse team during our events and retreats
• We want you to understand our product so upon your start, you’ll get to spend a night at your nearest numa stay!

numa values the diversity of the people it hires and serves. Diversity at our company means fostering a workplace in which individual differences are recognized, appreciated, respected and responded to in ways that fully develop and utilize each person’s talents and strengths. We therefore welcome applications from people of all races, ethnicities, disability statuses, ages, religions, gender identities, and sexual orientations.

*For more information on the processing of your personal data, please see our Privacy Notice.