Office Manager (m/f/d)

Office Manager (m/f/d) – Bring Structure to Our AI-Driven World!

📍 Location: Berlin, hybrid (Office & Remote)
🕒 Type: Part-time or Full-time
💼 Start: As soon as possible

About Us

Aristander.AI is a young, fast-growing Travel Tech startup based in Berlin, with a focus on Artificial Intelligence and Data Science for airlines, hotels, and short-term rental providers. We help our clients build AI-powered pricing models to optimize their offerings.

Our work culture? Flat hierarchies, open communication, and genuine appreciation. We thrive on ownership, think in solutions, and collaborate in active dialogue. You’ll join a team that lives and breathes innovation – with heart, insight, and a clear mission: to shape the future through AI.

Your Role

You’ll be the engine behind a well-run office – both in our physical space in Prenzlauer Berg and remotely. With your strong organizational skills and foresight, you’ll support our team and leadership in a way that’s felt every day. Your impact? Clear structure and seamless operations.

Your responsibilities will include:

• Preliminary bookkeeping: Managing receipts and invoices, coordinating with our tax advisor
• Document management: Organizing and maintaining contracts, proposals, and more; digitizing paper documents and keeping digital records up to date
• Scheduling: Coordinating meetings, team events, and key appointments
• Mail & email handling: Prioritizing, forwarding, organizing, and archiving both physical and digital correspondence
• Office operations: Ordering supplies, being a go-to contact for the team, coordinating with service providers, drafting quotes
• Workflow setup: Helping implement digital business processes
• Executive support: General administrative support for management, such as research and creating presentations

What You Bring

• Completed training in business administration or relevant experience in office management or executive assistance
• A structured, proactive work style – you know what needs to be done and stay calm under pressure
• Confidence using MS Office, Google Workspace, and ChatGPT
• Organizational flair, strong communication skills, and a genuine hands-on attitude
• Excellent German; fluent English is a big plus

What We Offer

• A diverse set of tasks in a cutting-edge AI environment
• Flexible hours and the option to work partly from home
• A flat hierarchy and a collaborative, supportive team
• Personal growth through responsibility and exciting new projects
• A culture that nurtures your potential – not just your performance
• Perks like a monthly BVB travel card and Urban Sports Club membership

Sound Like a Fit? Let’s Talk!

No need for a lengthy cover letter. Just send us your resume along with a brief note about why you’re a great match.

📧 Email: work@aristander.ai
📝 Subject line: “Application Office Manager – [Your Name]”

We can’t wait to meet you!